Adding and cancelling events

You add an event in the cockpit with «Add event».

Creating an event

  1. Choose the «Category». It pre-fills suitable details.
  2. Enter «Title» and «Date», plus «From» and «Until» or «All day».
  3. Set the «Audience»: «For whole levels» or «For specific children». With «Also all parents», all families see the event.
  4. If needed, add «Meeting point and pick-up times» (depending on the school's setting «Meeting point and dismissal»), «Costs» and «More details» with a packing list and «Attachments».
  5. Save with one of the buttons at the bottom.

Draft or published

  • «Save as draft»: only the team sees the event.
  • «Publish without notification»: the event appears in the calendar, no email is sent.
  • «Publish and inform parents»: the families concerned are also notified, with the «Comment to parents (optional)».

For a published event, «Save» saves without notification, «Save and inform parents» with one. An event in a cancellation category is always sent to families when you publish it.

Repeating

«Duplicate» copies an event with all its details to another date. For regular events use «Create event series» or, on the event, «Turn into a series». The events of a series are created as drafts; holidays and school-free days are skipped.

Cancelling

  1. Open the event and tap «Cancel event».
  2. If needed, enter the reason for the cancellation.
  3. Answer «Will the event be made up?»: no replacement, replacement date to follow, or straight away with a date.
  4. Choose the button with or without informing parents.

The event stays visible, marked «Cancelled». You add a later replacement date with «Enter replacement date». If the event takes place after all, tap «Withdraw cancellation». «Delete» removes an event permanently; for a published event in a series it is cancelled instead.

If your role may not reschedule a published event, send a request to the head of school and level coordinators with «Request change».

Who sees what: Groups and audiences. Series, categories and packing lists: Annual planning.