Requesting payments with QR bills

With payment requests you send families QR bills, for example for a camp fee or materials. The money goes directly to the school's account; Ufzack only shows what has been paid. The «Payment requests» module is switched off at first; you switch it on under «Administration» → «Modules». The head of school and the administration find the page under «Administration» → «Payments».

Payment details

Enter once under «Payment details» the «IBAN or QR-IBAN», the «Recipient» and the address. With a QR-IBAN each invoice gets a QR reference, with a normal IBAN a Creditor Reference (RF).

Sending a request

  1. Click «New payment request», or «Request payment» in the «Cockpit».
  2. Fill in «Purpose», «Amount (CHF)», «Amount applies» («per child» or «per family») and «Payable by», and a «Message to families» if needed.
  3. Choose the audience with «For which levels?», classes and, if shown, groups. No selection means: all levels.
  4. Click «Continue to preview». You see each family with the number of children and the amount.
  5. Click «Send invoices».

Each family receives an invoice PDF with its own reference by email. A request that has been sent can no longer be changed. You remove a draft with «Delete draft».

Payment status

In the request you set the status of each invoice: «Open», «Partly paid», «Paid» or «Waived». It is quicker with the bank file:

  1. Click «Import bank file (camt.054)» and upload the file from e-banking.
  2. Check in the preview which credit belongs to which invoice.
  3. Click «Book».

Ufzack does not book payments without a matching reference; reconcile those by hand.

Reminder, export, retention

On the day after «Payable by», families with an open or partly paid invoice receive one reminder with the remaining amount. «Export (CSV)» gives you all invoices of a request with their status. Requests and invoices are deleted two years after «Payable by»; download the export beforehand if you need it for longer.

What families see: Payments.