Planning parent meetings

Instead of arranging appointments by email, you offer time slots in Ufzack and families book them themselves. You switch on the «Parent meetings» module under «Administration» → «Modules».

Offering time slots

1. In the «Cockpit», click «Meeting slots» and then «Offer time slots».
2. Enter the «Title» and «Place or link to the online meeting», and a «Note» if needed.
3. Set «Book and rebook until».
4. Under «Days», write one date per line, e.g. 12.11.2026.
5. Define the slots with «From», «Until», «Duration (minutes)» and «Break in between (minutes)». 20 minutes with a 5-minute break are suggested.
6. Choose the audience with «For which levels?», classes and, if shown, groups. Without a selection the round applies to all families.
7. Click «Create time slots».

Ufzack creates slots on each day between the two times you entered. The meetings are in the name of the person who creates the round.

What families see

Affected families see the round under «Waiting for you» as long as they have not booked anything for a child and slots are free. No email goes out when you create it.

Families book one slot per child and receive a confirmation by email with a calendar entry. Until «Book and rebook until» they can rebook or cancel; after that they contact you directly. On the day before, at 17:00, the person who booked receives a reminder.

Overview and print list

Under «Meeting slots» you find all rounds. The overview of a round shows «Time», «Child», «Family» and «Booked by» for each slot; open slots are marked «free». With «Print list» you print the table, for example for the classroom door.

How parents book: Booking a parent meeting.