Handling absences and requests
When parents report a child absent, the absence appears in Ufzack on the school's daily list. You switch on the «Absences» module under «Administration» → «Modules».
Daily list
If a child is reported absent today, the «Cockpit» shows the card «Absent today». It leads to the daily list, sorted by level. For each child you see the reason, the end date if it covers several days, and the parents' note. «reported late» means the report arrived after the reporting deadline. The arrows take you to the previous or next day, «Print» puts the list on paper.
Parents only give a category as the reason, for example «Illness». Diagnoses do not belong on the platform.
Deciding leave requests
The «Cockpit» shows open requests under «Open requests»; in the daily list, «Requests» also leads there. Only accounts with the head of school or admin role can decide; all other team members can see requests but not decide.
- Open the request. Download an attachment with «Download attachment».
- Write a text under «Reason». It is required for a rejection; the family reads it in the email.
- Click «Approve» or «Reject».
All parent accounts of the family receive the decision by email. The «History» records who decided and when. A decision cannot be changed afterwards.
School rules
The head of school and the administration open «Settings» in the daily list or, under «Administration», the entry «Absences: reporting deadline, joker days, export». There you set:
- «Morning reporting deadline», by default 08:15.
- «Joker days per school year», by default 2.
- «Joker day at least this many days in advance», by default 2.
- «Phone for short-notice reports»: the number is shown to parents whose report arrives after the deadline.
Save with «Save».
Export and deletion
All absences, joker days and requests are deleted 30 days after the end of the school year. Before then, download a CSV list on the same page under «Export per school year».
How parents report an absence: Reporting an absence.